CEDPA Nigeria is currently transitioning to become a country
office of plan International, plan works in 50 developing countries across
Africa, Asia and the Americas, plan’s stated Global Strategic Goal (2011 –
2015) is to reach as many children as possible, particularly those who are
excluded or marginalized, with high quality programes that deliver long –lasting
benefits. Plan aims to achieve this goal by working in partnership with others
and through high performing teams whose behaviours reflect the corporate
values. Plan has a global income of around $800m.
To build Plan –CEDPA’Ss presence in Nigeria, there is an
immediate need for the following roles which will be based in Abuja, Nigeria
Position: MANAGEMENT SUPPORT
CORDINATOR
Repots to – Deputy Country
Director
Purpose –
Responsible for the overall administrative operations of the office,
communication and HR management and administration as well as support to
Country Director and Deputy Country Director
Key Tasks
1.
General Office Management and administration
a.
Contract management and lease management
b.
Ensure office supplies and required logistics
are available
c.
Provides administrative support to office of
Country Director and Deputy Country Director
d.
Responsible for smooth running of general office
operations
e.
Organize country management team meetings
f.
Event management – organize all International
workshops and high profile visits
2.
Communications:
a.
Develop communication and PR annual plan, to
improve communication both internally and externally to promote plan to key
audience
b.
Budget management – manage communication and
media engagement budget
c.
Media management – manage relationships with
national media and journalistic networks
d.
Publications – support the production of plan’s
corporate program reports/documents
e.
Contribute to sharing and learning about plan’s
country program work through efficient use of internal and external
communication channel and systems
3. Human Resource Management
a.
Manage end to end recruitment processes
b.
Manage Human Resources Information System
c.
Facilitate staff orientation, learning and
development activities
d.
Coordinate staff performance appraisals
e.
Manage learning and development budget
f.
Update staff files
g.
Organize people centred events
h.
Ensure adherence to HR policy and practices,
consistent with global policy and compliant with local standard legislative
requirements
Knowledge, skills,
and Behaviour Required to Achieve Roles Objectives:
Education, training and experience
Knowledge
University degree in Administration, HR, Social Science or
relevant equivalent
5 years of relevant experience in development in a
governmental, multilateral or civil society organization in a multi-cultural
setting
Three or more years of middle level management
responsibilities of similar size and complexity
Working experience with government, donors, NGOS, and
International Development Organizations preferable
SKILLS:
·
Excellent analytical, conceptual and strategic thinking
skills
·
Excellent interpersonal skills in a
multi-cultural environment, including the ability to build relationship with
colleagues at long distances
·
Excellent IT skills
·
Ability to deliver to tight deadlines and
budgets
·
Ability to multi-task
·
Fluency in English
·
Strong written and oral communication skills and
the ability to explain and visualize complex issues to expert and non-expert
audiences, including presentation and public speaking
·
Strong team building, motivational, negotiation
and facilitation skills
·
Good negotiation and influence skills
·
Leadership and coaching skills
·
Flexible and committed to customer service
2. Account
Assistant
Reports to – Chief Accountant
Purpose – Under the
responsibility of the Chief Accountant, ensures that the accounting procedures
for documentation of transactions of Funds Receipt and Disbursement are
observed
KEY TASKS;
Accounting Software
Operation;
·
Prepare payment, and receipt vouchers using the
corporate accounting software
·
Ensure that transactions are complete and
accurate with self-explanatory and understandable description
·
Maintain the accounting software log book
·
Maintain good filing for all vouchers in a
limited access and to ensure easy retrieval
·
Support the monthly General ledger closure
process
Internal Finance
Control and Payment:
·
Ensure that the document for payment is accurate
with all arithematic calculation being correct
·
Approve payment request should be processed
within one week of receipt
·
Prepare the withholding tax and VAT schedule
where relevant before payment is done
·
Attach receipt material receiving report etc.
promptly to the correct payment voucher
·
Pay the SSF and PAYE deductions per required
dates
Advance Management:
·
Prepare and maintain the sub ledger for all
advances (travel, purchase etc)
·
Ensure timely liquidation of staff advances
·
More than one advance should not be given to a
staff at a time
·
Make available weekly to the Chief Accountant a
list of all un-liquidated advances and support with the follow up of these
advances
Financial and other
Reports:
·
Prepare Rent
·
Prepaid Expenses
·
Accruals
Assist in the
Administration of staff payroll:
·
Circulate monthly pay-slip to CO staff and
project staff
·
Salary signed sheets for CO and project Staff
should be attached to payment voucher monthly
·
Completing and submitting monthly statutory SSF
and PAYE forms to required Government Organizations.
Qualification and
Experience:
·
University degree in Accounting or relevant
professional qualification equivalent
·
At least 3 years experience in a similar role
Application Procedure:
Interested applicants must submit their CVs with cover
letter addressed to (plancedparecruitment@gmail.com)
by 24th July, 2014. Only shortlisted applicants will be contacted.
Source: Thursday Guardian 10th
July, 2014
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